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Alumni Interest Groups Event Details Form

Alumni Interest Groups Event Details Form

Thank you for partnering with the Alumni Association on your event. Please submit this form no later than XXXX prior to your event.

Event Details

MM slash DD slash YYYY
MM slash DD slash YYYY
For multi-day events only
Please list all locations to be used throughout the event. Include inclement weather location(s) if applicable.
Please list your full schedule of events for the weekend (seminars, cookouts, dinner events, socials, etc.) and their start/end times.

Alumni Event Point

The alumni event point is a member of your Alumni Interest Group who will serve as the primary point of contact for the Alumni Association and your event vendors. This person will also be on-site during the event itself.
Event Point Person(Required)

Vendor Information

Select which vendors will be present at your event. Check all that apply.(Required)
Please list your vendor names, points of contact, and their expected arrival times for your event.
I have submitted all vendor contracts and event floorplans, via email, to aig@virginia.edu.(Required)

On-Site Support

Will your event include a staffed check-in table? (i.e. a table where guests are greeted and can pick up their name tag and/or ask questions)(Required)
Would you like to request on-site staffing support from a member of the Alumni Association team?(Required)
Do you need any of the following printed pieces for this event? Check all that apply.(Required)
Printed materials will be provided five (5) business days prior to the event start date.
Do you plan to display or sell any memorabilia or swag during this event? Check all that apply.(Required)

Swag and Memorabilia to be Sold

Will you accept payment on-site?(Required)

Post-Event Information

Would you like to schedule a post-event debrief meeting with the Alumni Association?(Required)
Post-Event Survey(Required)
The Alumni Association recommends sending a post-event survey to your event attendees within 3 days of the event. This survey includes three (3) standard questions with the opportunity to add questions specific to your event. To aid in the survey design and dissemination, please select one of the following:

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University of Virginia Alumni Association
Phone: 434-243-9000 | Address: 211 Emmet St. S | Charlottesville, VA 22903
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