FY24 Group Information and Planning Form

Please use the form below to indicate your group’s anticipated plans for the 2024 fiscal year, which runs from July 1, 2023, to June 30, 2024. Doing so will help us better understand your group’s position and objectives, and will help our staff prepare to serve you and your constituents through the coming year.

You have the option to save and resume later if needed using the "save and continue later" button located at the end of the form. If you have questions or concerns, please contact aig@virginia.edu.

Name(Required)

First Last

Email(Required)

What is the name of your affinity organization?(Required)

Leadership

Please upload a Word document or Excel file with a list of your organization’s current board members or volunteer leaders. Be sure to include full name, email address, preferred UVA graduation year, and board role for each member.(Required)

Drop files here or

Accepted file types: pdf, jpg, png, csv, docx, xlsx, doc, Max. file size: 1 MB.

Please note: Anyone who needs to see/utilize data will need to sign a non-disclosure agreement (NDA) form annually. We’ll assume all board members need to sign one unless your group states otherwise. If there are additional members of your organization who will also need to sign an NDA, please include them in your file.

Please list all your UVA Fund account names and numbers. If you’re unsure of your account information, please email uvafund@virginia.edu.(Required)

Contract

A contract with the AIG department is a document that outlines the services we provide to your group; it includes services such as: communications, website hosting, event communication and registration support, etc. based on the package you secure. It is executed by the Alumni Association and an alumni representative from your group.

If you’re unsure which package your group has previously secured, or which is the best fit for your group, please email aig@virginia.edu.

Does your group currently have a service contract with the Alumni Association?(Required)

Yes

What type?

Standard Services

Custom Services

How likely is it that you would recommend our services to a fellow alumni or friend?(Required)

Has your group previously had a service contract with the Alumni Association?

Yes

I don't know

When?

Communications

Communications services include but are not limited to digital and print newsletters, use of client logos, graphics, templates, annual giving solicitations, as well as website hosting and edits.

Does your group plan to send communications through AIG in FY24?(Required)

Yes

What type of communications does your group plan to send in FY24?

What is the anticipated number of communications your group plans to send in FY24? This includes any reminder emails and/or print pieces.

Less than 10

10-15

15-20

When is the anticipated date and/or frequency your communications should be sent?

Monthly

Quarterly

Biannually

Fall only

Spring only

Around specific dates

Please share which dates you have in mind.

What category do your communications fall into?

Event registrations and reminders

General updates and newsletters

Solicitations

Award recognition

Other

Please share what other category is anticipated.

Are there any updates that need to be made to your group’s website?

Yes

Upload a Word document with a list of your website update requests.

Drop files here or

Accepted file types: pdf, jpg, png, csv, docx, xlsx, doc, Max. file size: 1 MB.

You may also type the website edits below.

Events

Please use this section below to offer insight on any events your group may need the Alumni Association’s assistance with during the coming year. This includes any receptions, board meetings, reunions, etc.

Will your group be requesting support for any events in FY24?(Required)

Yes

Please select what type of support you'll be requesting.

Event communications & marketing

On-Grounds space reservation

Printing materials (name tags, posters, programs, etc.)

Registration form creation and management

Securing an athletics event ticket block

How many events will you be requesting this support for?

One

Two

Three

Four

Which of the following types of events are you requesting support for? (Select all that apply)

Board Meeting

Reception

Reunion

Tailgate

Virtual

Something during the annual UVA Reunions Weekend

Other

Where will your events be held?

On Grounds

Charlottesville (off Grounds)

Alumni Hall

Outside of Charlottesville (Richmond, D.C., etc.)

Online

Please provide a brief description of the event(s) you're requesting support for.

Include the dates/times, type of event, location, anticipated attendance, and any other information that may be helpful for our team to be aware of. (Ex: "We're hosting a reunion event on July 1, 2023, from 3-5pm at Alumni Hall. Approximately 100 guests will attend, and food and drinks will be provided.")

Would you like to invite Alumni Association staff to attend the event(s)?

Yes

Is there anything else our team should be aware of regarding your event(s) this year?

Yes

Please specify:

Fundraising

Fundraising to support scholarships, operating costs, and capital projects are important considerations in any group’s strategic plan. The Alumni Association staff can assist with your fundraising efforts by working with you to set up online giving forms and assisting with electronic and printed solicitation letters.

Do you anticipate actively fundraising during FY24?(Required)

Yes

What type of fundraising do you anticipate doing?

Email solicitation(s)

Fundraising Event

Peer-to-Peer

Phonathon

Print solicitation(s)

Other

Please specify:

Will your group be managing a capital campaign during the FY24 term?

Yes

Is there anything else our team should be aware of for your fundraising efforts or goals for this year?

Yes

Please specify:

Scholarships

As part of a custom services contract, the Alumni Association staff can work with your group’s leadership to identify a scholarship chair, build and host online applications, publicize scholarship opportunities to students, and we can work with the UVA Fund and Student Financial Services on your behalf to administer funds to students.

Does the AIG department help your group administer scholarships?(Required)

Yes

Do you anticipate any significant changes to your group's typical scholarships award process during the coming year?

Yes

What are the scholarship changes? (Ex. number of awards, award amounts, application timelines, etc.)