UVA Retired Faculty Association
Constitution and By-Laws
Constitution and By-Laws of the Retired Faculty Association of the University of Virginia with revisions adopted September 20, 2011, September 19, 2016 and July 1, 2022.
PURPOSE:
The Retired Faculty Association of the University of Virginia (RFA) fosters engagement of its members in the University community through scheduled events and programs. The RFA also provides a means for communication between the University administration and its retired faculty.
MEMBERSHIP:
Membership in the RFA shall be open to:
- All retirees who have held full-time University of Virginia Faculty or Executive & Senior Administrative University Staff appointments of at least one year.
- Spouses of these retirees, whether or not the retiree is deceased.
- Surviving spouses of former University of Virginia full-time faculty members or Executive & Senior Administrative University Staff who died prior to retirement.
DIRECTORS:
The number of directors shall be no fewer than seven (7) and no more than twenty-one (21) or as determined by the Board of Directors. Directors must be members in good standing of the RFA. Each director shall be elected for a three-year term and shall be eligible to serve up to two consecutive terms for a maximum of six (6) consecutive years, unless such director has been elected an officer of the Board. Following the first three-year term, a director may elect to serve a second three-year term with the approval of the Board’s officers. At the end of two consecutive terms, a director shall be eligible to return to the Board after being off the Board for at least one (1) year. Under appropriate circumstances as determined by the Board of Directors, the term of a director or officer may be extended with approval of the Board for a period of up to one (1) year beyond the period provided in this section. The President of the University shall be an honorary director and shall be invited to all RFA functions.
The Board of Directors shall nominate a slate of candidates to replace directors and officers who have reached the end of their terms of service or have otherwise left the Board. The President shall present the slate of candidates for officers and directors to the membership for approval by a majority of members in good standing who are present or, if voting electronically, a majority of members in good standing who submit votes by the announced deadline. Voting may be in-person or by electronic means at the discretion of the Board of Directors.
OFFICERS:
The officers of the RFA shall be the President, Vice President, Secretary, and Treasurer, each of whom shall be a director. Such other officers and assistant officers as may be deemed necessary may be appointed by the Board of Directors on an interim basis and then subsequently elected by the membership.
The President, Vice President, Secretary and Treasurer shall be elected for a two-year term. A director may serve only one term as Vice President and one term as President. The number of terms a director may serve as Secretary and Treasurer is not limited. The immediate Past President shall continue to serve as an officer of the Board of Directors with vote for two years. In the event that any officer, except Past President, is unable to serve out his or her term of office for any reason, then the Board of Directors shall replace the officer by appointing a person to complete the officer’s term of service. Officers shall be exempt from the six consecutive year maximum tenure on the Board of Directors while serving as officers.
DUES:
All members will be in good standing upon payment of the annual dues. The amount of the dues will be determined by the Board of Directors. In the case of years in which no dues are collected, membership in good standing will be extended to all individuals who are eligible for membership. A retiree and spouse pay a single dues assessment.
AMENDMENTS TO CONSTITUTION AND BY-LAWS:
Constitution and By-Laws may be amended by a simple majority of members in good standing. Voting may be in-person or by electronic means at the discretion of the Board of Directors. If voting in person, a simple majority of members present may approve amendments. If voting electronically, a simple majority of members who submit votes by the announced deadline may approve amendments. A proposed amendment must be circulated at least one month prior to the vote.